Library Policies

 

Meeting Room Policy | Guidelines for Computer Use

 

This policy goes into effect on January 1, 2018.

Pamunkey Regional Library Policy for Meeting Room Use

Policy Statement

The purpose of library buildings is to help the Library delivery a wide range of services for the community to achieve its Mission Statement, Service Roles, Goals and Objectives. The Library works with government agencies to provide library buildings. All library buildings are smoke-free.

  1. The Library may recommend library sites and buildings to the appropriate governments.
  2. The Library will assist the governments by preparing library building programs based on community needs and recognized public library building standards.
  3. Use of Library meeting rooms, display, and exhibit spaces is granted to those who agree, in writing, to abide by the rules.
  4. Library equipment and furniture may not be borrowed for use outside the library. Library personnel must supervise the operation of library equipment in the library.
  5. Staff is authorized to use library equipment for library related purposes.

Regulations

Meeting Rooms
The Pamunkey Regional Library meeting rooms will be available on equal terms to all in the community regardless of their beliefs and affiliations. Registrants must agree, in writing, to follow all rules and regulations established by the Library Board for the use of the rooms. Rooms are available on a first come/first serve basis to:
  • Governmental agencies
  • Educational and school groups
  • Non-profit organizations
  • Community and civic/service groups
  • Political gatherings with the purpose of holding a public candidate forum; and political parties recognized by the State (but not candidate fundraisers)
  • Churches and other religious groups
  • Study and tutor groups
  • Businesses for education/training purposes only
Meeting rooms may not be used for the following:
  • Social gatherings, including but not limited to birthday parties, wedding/baby showers, family reunions
  • Events whose sole purpose is fund raising, unless it benefits the library
  • Commercial purposes where buying, selling, and marketing takes place
  • Any event where an admission is charged
Meeting Room Use Regulations:
  1. Registrants using the Library meeting rooms must have a valid Pamunkey Regional Library card in good standing. Use of the room will be assigned on a first-come-first-served-basis.
  2. Meeting rooms are only available during the library's standard days and hours of operation. Meetings must conclude and the meeting room returned to its original state 15 minutes before closing time.
  3. Registrations may be made up to 3 months in advance and must be made in writing on the Registration Form for Meeting Room Use.
  4. Programs and activities sponsored by the Library take precedence in scheduling.
  5. The registrant representing the group must arrange in advance with a designated staff person for instruction in use of equipment.
  6. Registrants must be in attendance at the meetings for which they have reserved the room.
  7. The meeting rooms may not be reserved in advance for the use of an individual person.
  8. The Library and its Friends Groups, county, and other government agencies are not subject to these rules and regulations.
  9. Users of the meeting room must abide by all local, state and federal laws, ordinances and regulations, including occupancy limits.
  10. In the case of unforeseen circumstances such as weather or facility issues, the meeting room may be unavailable or the library may be closed. Staff will attempt to contact registrants; however, it is the responsibility of registrants to confirm that the library is open and the facility is available.
  11. The Library Director may determine that security services are required during a proposed use of the meeting room. If so determined: the registrant agrees to pay for any security services associated with use of Library facilities deemed necessary by the Director. The Library will contract for security services. The Library will bill the registrant for the security services. The registrant must pay the Library in full. In addition, if it is determined that security is necessary; the registrant will provide a certificate of comprehensive general liability insurance, including contractual liability insurance, in the amount of $1,000,000 with the Pamunkey Regional Library and Pamunkey Regional Library Board of Trustees named as additional insureds. Both the payment and the certificate must be delivered to the Library Director no later than two weeks prior to the proposed use. In the event those requirements are not met, the use of the room shall be deemed cancelled.
  12. Any violation of these rules and regulations may result in an order to vacate the premises immediately and/or suspension of the privilege of using the meeting room.
  13. Any departure from these rules must be approved by the branch manager and director on an individual basis, and reported to the library board.

Meeting Room regulations (.pdf)


Meeting Room registration form (.doc)


Back to top

Pamunkey Regional Library (PRL) Guidelines for Computer Use

  1. All computer users are responsible for abiding by the PRL Guidelines for Computer Use.
  2. For non-residents, a onetime use of computers requires no library card or user registration. Any non-resident with valid identification may use a computer for up to 30 minutes, one time only, after they read and agree to follow Guidelines for Computer Use.
  3. Anyone who has a valid Pamunkey Regional Library card is eligible to check out the use of library computer. If the patron's computer use privileges are suspended or the patron's card is blocked, the patron may not use the computers.
  4. Computer use is available on a first come, first served basis. No advanced reservations will be accepted.
  5. A computer pass will be checked out to the patron and must be displayed at the computer station. The checkout time for the computer use pass may be extended at the discretion of the library staff.
  6. Computer users may not permanently save or copy files on the hard drives of Library computers.
  7. The Library is not responsible for any damages that may occur to users' hardware or software as a result of computer viruses, electrical malfunctions, power surges, etc.
  8. Patrons may download or save files. Downloading must be completed within the patron's time allotment. The Library is not responsible for the correct downloading of files.
  9. Users may attach their own peripherals to public machines. Users are not permitted to install software that may be needed to run this equipment, as any software installation may compromise the safety of our network.
  10. Users may not tamper with or reconfigure computer equipment, software or data belonging to the Library or other patrons. Only the software packages provided by the library are available for public use.
  11. Printing may be done at the current rate charged by the library.
  12. Computer users are bound by local, state, and federal laws relating to copyrights, security, obscenity, pornography and other statutes regarding electronic media. Unauthorized reproduction of copyrighted material is against the law. Violations of the law will be reported to appropriate law enforcement authorities.
  13. Computer hardware and software are to be used for Library related activities for which they are assigned. Library computer resources are not to be used for commercial purposes. Use of the Library's computer facilities and information resources must be done in a responsible and appropriate manner, respecting all contractual and license agreements and the rights of other computer users.
  14. The Library advises users not to send personal information, such as name, address, social security number, phone number, or credit card numbers, over the Internet.
  15. Pamunkey Regional Library will not issue e-mail accounts. Patrons may create and use their own web-based e-mail accounts if they choose.
  16. Unlike materials that are purchased for the Library using expert selection criteria, the Internet is an unregulated medium to which selection criteria cannot always be applied. The Library has attempted to solve this matter by listing sites that do meet, to the extent possible, the criteria used in selecting other library materials. Library staff will assist patrons in use of the Library's Home Page and Library selected sites. However, the Library is not responsible for the content, accuracy, validity, availability, and quality of sites not linked to its home page or given in Library publications.
  17. When a parent or legal guardian signs an application for a library card for their child, they have agreed to "take responsibility for the Library resources that my child uses and checks out of the Library." The Pamunkey Regional Library considers the Internet a Library resource and encourages all parents, legal guardians and children to read, Child Safety on the Internet. This information is available at: http://www.pamunkeylibrary.org/web_sites.htm under Children and Teens.

THE PAMUNKEY REGIONAL LIBRARY RESERVES THE RIGHT TO LIMIT, RESTRICT OR EXTEND COMPUTER PRIVILEGES AND ACCESS TO ITS INFORMATION RESOURCES AS DEEMED APPROPRIATE AND CONSISTENT WITH LIBRARY POLICIES, AT THE DISCRETION OF THE DIRECTOR AND DESIGNEES.

 

NON-COMPLIANCE WITH THE "PRL GUIDELINES FOR COMPUTER USE," MISUSE OR UNAUTHORIZED USE OF LIBRARY COMPUTER FACILITIES AND INFORMATION RESOURCES BY PATRONS MAY RESULT IN DENIAL OF ACCESS TO LIBRARY COMPUTERS OR REVOCATION OF LIBRARY PRIVILEGES.

Revised January 30, 2013

 

Back to top


Branch Libraries

Richard S. Gillis, Jr.
Ashland Branch Library

201 S. Railroad Avenue
804-798-4072

directions/map

 

Atlee Branch Library
9161 Atlee Road
804-559-0654

directions/map

 

Goochland Branch Library
3075 River Road West
804-556-4774

directions/map

 

Hanover Branch Library
7527 Library Drive
804-365-6210

directions/map

 

King & Queen Branch Library
396 Newtown Road
804-769-1623

directions/map

 

Mechanicsville Branch Library
7461 Sherwood Crossing Place
804-746-9615

directions/map

 

Lois Wickham Jones
Montpelier Branch Library

17205 Sycamore Tavern Lane
804-883-7116

directions/map

 

Cochrane Rockville Branch Library
16600 Pouncey Tract Road
804-749-3146

directions/map

 

Upper King William Branch Library
694-J Sharon Road
804-769-3731

directions/map

 

West Point Branch Library
721 Main Street
804-843-3244

directions/map

 

  Go to RBDigital Magazines

 

Valid XHTML 1.0 Transitional